HOST AN EVENT

Thank you for considering Changing Hands Bookstore to host your event. Because we want to ensure a successful event for both the authors and for Changing Hands, and because events require considerable labor, a formal proposal is required. Please know that we receive far more event requests than we're able to host, so a proposal helps us determine if we're a good fit.

To be considered for an event, your book must be available via Ingram where all books must be fully returnable and with a (REG) 40%+ discount to bookstores, or via a publisher that we regularly purchase books from.  It is possible that an exception will be made and we will bring your books in on consignment. That will be determined after we agree upon an event.  There is also a industry-standard cooperative advertising fee (co-op), which supports staffing, venue costs, and inclusion in some of our marketing materials that needs to be covered by a publisher or the author.

At this time, our events are at 6pm.  Based on our experience, we know that the audience for local, non-traditionally published authors will largely be made up of the author's friends and family.  In addition to major national retailers, your website links to IndieBound and/or Changing Hands Bookstore’s website for book purchase. 

Your event proposal must include:

  1. A physical copy of your book. 

  2. The Title, ISBN of the book and a one-page book summary. 

  3. Short bio about you that relates to your book.

  4. Why is Changing Hands the ideal location for your event? Do you prefer one location over the other?

  5. Have you attended author events at Changing Hands in the past? If so, please share which ones.

    1. If you are from out of town, please name two author events you attended at an independent bookstore.

  6. What is the planned publicity and outreach for your event, apart from Changing Hands Bookstore's marketing? CHB marketing? 

    1. Please share with us what media you have already reached out to / secured.

    2. Include the number of email subscribers and social media followers (Facebook, Instagram, YouTube, Twitter) that you have.

      3.  How many of your friends and family are you certain will attend your event?  If you predict less than twenty, it will not make sense to schedule an event.

  7. If we feel it’s a good fit and your event is confirmed, we’ll  then need a headshot and image of the book cover.
     

$250 Cooperative Fee (check with your publisher; most will cover co-op fees) includes:

  • Use of one of our event spaces.

  • Setup and breakdown of chairs, tables, etc. 

  • One of our experienced event hosts on hand to provide an introduction and monitor your event

  • AV equipment (if required)

  • Placement in our in-store event book display

  • Inclusion in our media calendar, which reaches contacts in local radio, print, and television

  • Inclusion in our print calendar (4,000 copies), our email newsletter (30,000 subscribers), and on our website

  • Book sales reported to The New York Times, Nielson BookScan, and IndieBound.org

We will review your proposal and contact you within 45days. Please note that we reserve the right to edit event and author descriptions for our print, advertising, email, website, and calendar materials.

Drop off or send materials to: 

Changing Hands Bookstore,
Event Proposal
6428 S McClintock Dr
Tempe, AZ, 85283

Or ship the book to the above address and email the materials to inbox@changinghands.com. Subject line: "Event Proposal."  In your email, please let us know when the book was shipped.

 

Host a Workshop

To be considered to host a workshop at Changing Hands, a formal proposal is required. We are hosting in person workshops.

A proposal for a workshop includes:

  1. One-page summary of the proposed workshop.  Please write this as customer facing copy.  How many sessions is the workshop? Length of each session.

  2. A bio that relates to your experience teaching this workshop and your experience in relation to this topic.

  3. Do you have a book that relates to this topic or recommend a book?

  4. Why is CHB the ideal location for your workshop?

  5. Please let us know of any workshops you attended at Changing Hands.

  6. What is your planned publicity and outreach for your event, outside of the CHB marketing? 

    1. Please share with us what media you have already reached out to / secured.

    2. Include the number of your email subscribers and social media followers (Facebook, Instagram, YouTube, Twitter).

  7. What are the minimum and maximum capacity for your workshop?  How many people, based on your following, do you believe would attend your workshop with us?
  8. Dates that you are interested in hosting this workshop.

Workshop Fee:  Together we will set a price for the workshop.  CHB will manage ticketing and pay the instructor 50% of the ticket price.  

  • Use of one of the Changing Hands’ event spaces.

  • In-person - setup and breakdown of chairs, tables, etc. 

  • Seasoned event host for the introduction and troubleshooting

  • AV equipment (if required.)

  • Placement in our in-store event display

  • Inclusion in our media calendar, which reaches our contacts in radio, print, and TV

  • Inclusion in our print event calendar (4,000 copies), our email newsletter (30,000 subscribers), and on our website.

We will review your proposal and contact you within 45 days. Please note that we reserve the right to edit event and author descriptions as we deem fit for our print, advertising, email, website, and calendar materials.

Drop off or send materials to: 

Changing Hands Bookstore,
Event Proposal
6428 S McClintock Dr
Tempe, AZ, 85283

or email to inbox@changinghands.com.