HOST AN EVENT

Thank you for considering Changing Hands Bookstore to host your event. Because events require considerable labor, and because we want to ensure a successful event both for authors and for Changing Hands, a formal proposal is required. We receive far more event requests than we're able to host, so a proposal helps us determine if we're a good fit.

To be considered for an event, your book must be available via Ingram, via your publisher, or via our consignment program. All books must be fully returnable, with a regular (REG) 40%+ discount. There is an industry-standard cooperative advertising fee (co-op), which supports staffing, venue costs, and inclusion in some of our marketing materials.

At this time, our events are hosted after-hours at 7pm, and the audience for local, non-traditionally published authors will largely be made up of the author's friends and family. To keep our stores open after hours, we need to know that an audience of 30+ people from your own outreach will attend. Also, please make sure that in addition to major national retailers, your website links to IndieBound and/or Changing Hands Bookstore’s website for book purchase. 
 

Your event proposal must include:

  1. A physical copy of your book. 

  2. The Title, ISBN of the book and a one-page book summary. 

  3. Short bio about you that relates to your book.

  4. Why is Changing Hands the ideal location for your event? Do you prefer one location over the other?

  5. Have you attended author events at Changing Hands in the past? If so, please share which ones.

    1. If you are from out of town, please name two author events you attended at an independent bookstore.

  6. What is the planned publicity and outreach for your event, apart from Changing Hands Bookstore's marketing? CHB marketing? 

    1. Please share with us what media you have already reached out to / secured.

    2. Include the number of email subscribers and social media followers (Facebook, Instagram, YouTube, Twitter) that you have.

      3.  How many of your friends and family do you know will attend your event?  

  7. If we feel it’s a good fit and your event is confirmed, we’ll need a headshot and image of the book cover.
     

$250 Cooperative Fee (check with your publisher; most will cover co-op fees) includes:

  • Consignment fee to have your book entered into our POS system and put on our shelves before and after your event.

  • Use of one of our event spaces.

  • Setup and breakdown of chairs, tables, etc. 

  • One of our experienced event hosts on hand to provide an introduction and monitor your event

  • AV equipment (if required)

  • Placement in our in-store event book display

  • Inclusion in our media calendar, which reaches contacts in local radio, print, and television

  • Inclusion in our print calendar (4,000 copies), our email newsletter (30,000 subscribers), and on our website

  • Book sales reported to The New York Times, Nielson BookScan, and IndieBound.org

We will review your proposal and contact you within 30 days. Please note that we reserve the right to edit event and author descriptions for our print, advertising, email, website, and calendar materials.

Drop off or send materials to: 

Changing Hands Bookstore,
Event Proposal
6428 S McClintock Dr
Tempe, AZ, 85283

Or ship the book to the above address and email the materials to inbox@changinghands.com. Subject line: "Event Proposal."  In your email, please let us know when the book was shipped.

 

Host a Workshop

To be considered to host a workshop at Changing Hands, a formal proposal is required. We are hosting workshops both in-person and on Zoom.

A proposal for a workshop includes:

  1. Would you prefer an in-person or online workshop?

  2. One-page summary of the proposed workshop.  Please write this as customer facing copy.  How many sessions is the workshop?

  3. A bio that relates to your experience teaching this workshop and your experience in relation to this topic.

  4. Do you have a book that relates to this topic or recommend a book?

  5. Why do you want to partner with Changing Hands for your event?

  6. Please let us know of any workshops you attended at Changing Hands.

  7. What is your planned publicity and outreach for your event, outside of the CHB marketing? 

    1. Please share with us what media you have already reached out to / secured.

    2. Include the number of your email subscribers and social media followers (Facebook, Instagram, YouTube, Twitter).

  8. What are the minimum and maximum capacity for your workshop?
  9. Dates that you are interested in hosting this workshop.

Workshop Fee:  Together we will set a price for the workshop.  CHB will manage ticketing and pay the instructor 50%-60% of the ticket price.  Percentage range depends on many factors and will be discussed at the time of booking.

  • Use of one of the Changing Hands’ event spaces and or use of CHB Zoom account.

  • In-person - setup and breakdown of chairs, tables, etc. 

  • Seasoned event host for the introduction and troubleshooting

  • AV equipment (if required.)

  • Placement in our in-store event display

  • Inclusion in our media calendar, which reaches our contacts in radio, print, and TV

  • Inclusion in our print event calendar (4,000 copies), our email newsletter (30,000 subscribers), and on our website.

We will review your proposal and contact you within 30 days. Please note that we reserve the right to edit event and author descriptions as we deem fit for our print, advertising, email, website, and calendar materials.

Drop off or send materials to: 

Changing Hands Bookstore,
Event Proposal
6428 S McClintock Dr
Tempe, AZ, 85283

or email to inbox@changinghands.com.